• Original documents are required for recording. Copies from other court systems must be certified.          
• All documents must include the name and address of the individual who prepared it.
• Grantor marital status must be provided and appear on all on all deeds and mortgagor(s)
• Checks should be made payable to: Judge of Probate - Madison County, Alabama.
• Notice Requirement, effective August 1, 2012 required strict proof of the property value being conveyed in a deed. 
• Required Real Estate Validation Form RT-1

Real Estate E-Recording Helpful Tips

• If documents need to be recorded in a specific order, wait to receive recording back before uploading other docs i.e., a second mortgage sent in a separate package should be uploaded after the deed and first mortgage have been returned

• E-recording stops at 4 pm daily

• Clerks are unable to complete blanks on documents
  i.e., a mortgage bk/pg cannot be completed on a UCC1
  Bk/pg numbers can be cross referenced in the recording stamp

• Contact the office directly if immediate assistance is needed to reject package

• Full deed consideration must be entered if being recorded with tax exempt mortgage

• Please verify deed & mortgage consideration in vendor system prior to submission

• Contact office prior to submitting multi-county transactions

• Contact office directly for document type selection questions

For questions pertaining to the formation of corporations and LLCs as well as information pertaining to Name Reservations and other Secretary of State Filings as they pertain to Corporations, please see the CORPORATIONS tab.


Approved vendors for electronic filing:

Due to the complexity of laws and procedures of the Probate Court, we strongly suggest that you seek the advice of a licensed attorney.  The Probate Judge, Chief Clerk and Staff of the Probate Court are prohibited by law to offer any legal advice.